A job alert can keep potential candidates informed about recently published vacancies that correspond to the Hard Criteria they have selected on the Job Alert registration page.
This article describes how you can set up and alter a Job Alert. It's possible to connect a job alert to certain Media Channels, like internet and intranet.
You can configure job alerts from Connexys Setup > Basic Setup. By default, there are three job alerts on three different Media Channels: External, Internal, and Supplier Marketplace. If needed, you can update these for your use.
Set Up or Create a Job Alert
As you can see in the image below, a warning is given when there isn't a Job alert scheduled yet. This will happen on the main page of the Job alert, this page is further divided into the following topics:
- Set Up Job Alerts
- Job Alert Scheduling
- Hourly Job Alert
- Send a Test Job Alert
We will start with the setup of a single Job alert.
Set Up an (Existing) Job Alert
On the main page, under the label Job alerts, select New to create an entirely new Job alert, or click on Edit and the Edit Page will open. When you click on the name of a Job alert the next page will open.
Here you can view the details of a Job alert, which you can Edit, Delete, or Clone.
Some fields are mandatory or not yet visible on the layout. In the table below you can find a description of the fields on the Job Alert Detail page you can enter or adjust.
|
Job alert name |
Description |
| Email template for job email* |
Links to the (system) mail including jobs, will be sent to the Job alert subscribers. |
| Email template for activation email* |
Connects the mail that will be sent to a Job alert subscriber, with the link to activate their registration. |
| Job alert page (*) |
URL to the preview of the registration page. |
| Last run | |
| Media channel |
Only jobs from this Media Channel are included |
| Schedule |
Option to send out the Job alert each hour or weekly. |
| HTML on register page** |
You can override the styling of the registration page where a subscriber can enter their name, email address, and hard criteria. Note: You can only override the standard text style, but adding additional text is not possible. |
| HTML on registration thanks page |
|
| HTML on activation page** |
You can override the styling of the activation page which automatically opens after the registration.
|
| Send position to candidate when |
Decide here whether you will be sending the Job alert when matching all Hard Criteria, or at least one. |
| Postfix for Job URL | You can add a string with all the UTM parameters to the Job URLs, when sending a Job alert. |
| External ID | The Salesforce External ID field allows you to store unique record IDs from an external system, typically for integration purposes. |
*It's important that both emails are linked to the Job alert, with the type set to System Email.
** The second occasion in which these fields can be used is for including Google Analytics on the page concerning the Job alert. By including the Google Analytics codes, organizations can measure their traffic on the Job alert registration page and compare that with the number of people that activate their registration.
On the Detail page, you can also choose which Hard Criteria are shown on the Job Alert Register Page. The Hard criteria that will be selected by the subscriber on the registration page determine which Jobs, with matching Hard Criteria, will be included in their Job alert.
Another relevant Related List on the detail page is Job Alert Registrations. You can create, and activate, a registration manually by selecting New Job Alert Registration. In addition, you can view the list of all the subscribers to this job alert here.
Job Alert Scheduling
- Here can you choose on which day, and what time the Job alert will be sent to the subscribers.
- Click on the Save button. When you're finished the following text will appear: Planned by: "Username".
- The Job alert will be sent from this user's email address.
- You may reassign it to another user by selecting Reschedule to me.
- The system checks if any new jobs have not been sent before.
- To stop the Job alert, uncheck all the days.
- You will need to select a specific time if you have chosen the Weekly option on the Job alert detail page.
Hourly Job Alerts
Use this checkbox to schedule sending Job alerts per hour, or if you also have chosen the option on the Job Alert Detail page to send out the Job alert hourly. Select Save when you're finished and the following text will appear: Planned by: "Username". The Job alert will be sent from this user's email address. You may reassign it to another user by selecting Reschedule to me.
Send a Test Job alert
To test the Job alert, enter the email address of an existing job alert registration.
Note: You can register, and activate, a Job alert registration manually on the Detail Page.
Additional Configuration
When will Jobs appear in the Job alerts' list of matching Jobs?
A Job will appear on the "Jobs that are ready to be sent" list when a Job has been published on a Media Channel. For more information about the status of the Job alert of a certain Job, go to the Related List "Job Adverts" on the detail page of the Job.
Click on the name of the Job Advert and the Job Advert Detail page will open containing the information about the Job alert.
| Job alert sent on |
Date and time when the Job was sent with a Job alert. |
| Job alert sent to # candidates |
The number of candidates to whom the alert has been sent. |
| Job alert sent to # registrations |
The number of subscribers to whom the alert has been sent. |
| Include in job alert? | This checkbox is checked when a Job is not included in a Job alert. The moment a Job is sent with a Job alert, the checkbox will be unchecked. |
If you want to resend an existing or already published Job with a Job alert, you have to:
- Republish the Job by unchecking the checkbox of the Media Channel.
- Save the Job.
- Check the checkbox of the Media Channel.
- Select Save.
Places where subscribers are given the option to register for the Job alert
Note: If this checkbox has been checked, the subscriber will first receive a registration mail to confirm their registration.
1. Registration form on website
Link the URL of the registration page to a button on the website. You can find the URL on the Detail page of the Job alert
2. Checkbox on the Application form
During the application, if you want to give Candidates the option to register to receive New (other) Jobs by email, place this option on the Application form by adding the checkbox "Job alert" to the Candidate fieldset like "Apply Page Extra 1".
3. Manual via the Job alert Detail Page
Job alert E-mail templates
- Job alert activation email
- Email template type: System email
- Object: cxsJob_alert_registration__c
- Use merge fields: {!recipient.salutation} or {!recipient.firstname} and {!link}
- Job alert email
- Email template type: System email
- System template: Default_job_alert_email
- Object: cxsJob_alert_registration__c
- Use merge fields: {!recipient.salutation} or {!recipient.firstname}, {!job.alerts} and to alter subscription {!jobalert.update}
- The Sender's email address
The Job alert mail will be sent from the user who has set and planned the Job alert. If you want that mail sent from a different email address, you need to use (or create) a different active user. This user has to have (at least) the same rights as a delegated admin profile.
Note: Do not use the Connexys admin user.
Styling of the Job alert
The styling of the Job alert is based on the stylesheet of the Application form. Navigate to Connexys Setup, go to Application settings, select Application form, and choose Stylesheet to change the look and feel. This also applies to the style of the Mobile Job alert, where you have to use extra CSS.
Unsubscribe
Recipients of Job Alerts may unsubscribe themselves, provided you use the merge item {!jobalert.update}.