Hard criteria


During the recruitment process there are several reasons for a user to match candidates with jobs. For example, a recruiter might want to match the existing database of candidates with a new job in order to find a suitable candidate for that position. Another option is the use of a job alert, where registered persons can receive an email with jobs that match their interests. To send a job alert with suitable jobs to registered persons or get a list with the best suiting candidates after matching, the candidates/registered persons need to have something in common with the jobs. Therefore, the application makes use of hard criteria. Hard criteria are key terms like Field of education or Language skills, based on which jobs and candidates can be matched. So, if a candidate possesses the language skill "Spanish" and the job has a hard criteria "Spanish", the application shows a match. In the following section, a step-wise explanation will be provided on how to create or edit these hard criteria. The second section will provide some information on where and how to use hard criteria


How to create or edit hard criteria?

  1. Open the tab "Connexys Resource Manager Setup", which can be found under the plus (+) on the bar at the top of your dashboard.
  2. Select the component "Hard criteria" in the section "Basic setup".
  3. The following screen will be given:
  4. Click the button "New Hard criterium type" to create a new hard criterium or click "Edit" in front of an existing hard criterium to make adjustments to that specific hard criterium. For adjustments in translations or the values for a specific hard criterium, proceed to list point 8.
  5. After clicking "New Hard criterium type", the following screen will appear:
  6. In order to create a new hard criterium, the four (4) following fields can be filled:
    • Hard Criterium Name: Fill this field with the title this hard criterium should have (e.g. Education level or Career level).
    • Show on application form?: Decide whether this hard criterium should be shown on the application form when a candidate applies. Note: the section hard criteria should be enabled on the application form for this hard criterium to appear. For more information on what can be shown on the application form, read the article on forms.
    • Sort order: Give the hard criterium a number to decide the order in which the hard criteria should be shown on the application form. The lowest number will be shown at the top. Tip: Leave some space between the numbers (use 10, 20, 30, etc., instead of 1,2,3, etc.), so you can add a new hard criterium in the future and place it where you want between the other criteria without having to adjust numbers to create space for the new criterium. If the first example is used, a hard criterium can be placed between the first two by the use of the numbers 11-19.
    • Representation type: Select whether the values of this hard criterium should be shown as a dropdown list (applicant can select only one value from the possibilities), multiple select (the applicant can select one or more of the values for this hard criterium) or as a checkbox (used to indicate "yes/no", "true/false", etc.)
    • TextKernel Indexing Field: The Connexys-application makes use of TextKernel Search. TextKernel Search makes it possible to match candidates with jobs based on hard criteria. To be able to use the new created hard criterium in the search, it is necessary to link it with a criterium as TextKernel knows it. Among the possible options are LANGUAGESKILLS, HOBBY and CAREER_LEVEL.
  7. Click "Save" to create the new hard criterium or "Save & New" to save it and create another one.
  8. After the criteria are created, it is possible to configure the list of values for each criterium. Furthermore, translations can be added to the hard criteria. In order to execute one of these options, click on the name of the hard criterium as it is given in the screen of list point 3.
  9. The following screen will open:
  10. The information created in the previous steps is shown in the first section "Hard criterium type Detail". In the second section, it is possible to enter the values that should be available for this hard criterium. For example, a Software Engineer job could have a field of education criterium with the value Computer Science. Once an applicant has selected Computer Science on his application form, the match percentage will rise. This will assist in finding the best suitable candidate for the job. To add a value, click the button "New Hard criterium value".
  11. In the following screen, a new value can be created by filling the following fields:
    • Hard criterium value name: Enter the name of the value (e.g. Bachelor in the hard criterium "Education level" or Senior in the hard criterium "Career level").
    • Hard Criterium Type: Once a value is created right from the hard criterium, this field is automatically filled. Otherwise, select the hard criterium for which this value should be created.
    • Sort: Provide a number to configure the order in which the values should be shown on the application form.
  12. Click "Save" to add the new value to the list of values for that hard criterium or "Save & New" to create another one.
  13. If the application or the application forms are used in several languages, it might be useful to translate the hard criteria. This can be done in the third section in the hard criterium file "Translations". Click "New hard criterium translation" at the top of that section.
  14. In the following screen, it is possible to enter the translation by filling the following three (3) fields:
    • Translation: Enter the text of the translation.
    • Hard Criterium Type: Again, this field is already filled if the translation is created from the hard criterium. Otherwise, select the value of the hard criterium this translation is for.
    • Language: Select the language of the translation.
  15. Click "Save" to create the translation or "Save & New" for another translation.
  16. To translate the values that have been created for a hard criterium, click the specific value that needs to be translated from the section "Values" in the hard criterium file. After that, go to the section "Translations" in the hard criterium value file and click the button "New Hard criterium value translation".


Where and how to use hard criteria?

After creation of hard criteria, they can be used at several places in the application. Possible options are the use of hard criteria:

A brief explanation of the way in which hard criteria can be used on these places, will be given below.


In a job file

When a job is opened in the job tab, the job file provides several sections ranging from job applications to pre-screening questions. Among these sections, there is a section "Hard criteria". To illustrate this, take a look at the job that is shown in the screenshot below. In the screenshot is a red block indicating the section concerning the hard criteria.

When clicked on the "Hard criteria" at the top of the screen, the screen will scroll down to the section in the job file (between the "Pre-screening questions" and "Open Activities"). This section is shown in the following screenshot.

In this example, five (5) hard criteria are linked to this job file. They indicate that this organisation is looking for a candidate that has a Master's degree and 3-5 years of working experience. Furthermore, the candidate must be willing to work full-time in Marketing / Product for a salary of 35,000 - 50,000 dollar. All hard criteria have the same weight and are therefore seen as equally important. These hard criteria will be shown on the application form for candidates to fill out (if enabled in "Forms"). In that case, applicants will be asked to indicate the value that is in line with their expectations and experiences for these hard criteria. Based on this, the recruiter can match the job applications or candidates in the database and find the best suiting candidate(s) for this job. The user can add more existing hard criteria to the job by use of the button "Change hard criteria" at the top of the section.

For more information on the job file, click here and read the article concerning the tab "Jobs".


In a job template

Next to adding hard criteria to an existing job, it is also possible to add hard criteria to job templates. Job templates are default job profiles that are used by organisations that have a lot of similar jobs. By creating one job template, the organisation can save time of having to create all aspects of each similar job. A job template can be seen as a default job profile from which jobs can be cloned. Next to a job description, job requirements, compensation & benefits text and pre-screening questions, a job template can also include hard criteria.

In the screenshot below is an example given of how hard criteria can look like in a job template. As can be seen, the job template for "Financial Controller" has only one hard criterium (see the red box on the top and the section at the bottom). The best suitable candidate must be willing to work full-time, according to the hard criterium. Every job created from this template shall automatically contain this hard criterium. For more information on job templates, click here.


In a candidate file

After filling out an application form, it is possible that a candidate has indicated which hard criteria apply to him/her. When using Textkernel Extract! for filling out the form in the Javascript API, hard criteria might be prefilled based on their parsed names and synonyms (see below). These hard criteria will then be saved in the candidate file. New hard criteria can also be added, for example after the recruiter or hiring manager found out something about the candidate during a job interview. Based on the hard criteria in the candidate file and the hard criteria in the job file, matching can be executed.

In the screenshot below, a candidate file is given. As shown on the top (in the red block), there is a section "Hard criteria" in the file, which contains 3 hard criteria.

When the "Hard criteria"-section in the red block is clicked on, the page will scroll down to the section in the candidate file. As can be seen below, there is a section between "Job applications" and "Open Activities" that contains the hard criteria. This candidate has a PhD and over 5 years of working experience. Furthermore, he is looking for a function in the category "Administrative / Clerical". New hard criteria can be added by the use of the button "Change hard criteria". For more information on the Candidate tab, read the article on Candidates.


In a job alert

Coming soon..


On a (application) form

To show hard criteria on the application form of a job or job alert, the section on hard criteria must be enabled for the used application form. This can be done in the settings of the specific form, by checking the checkbox "Show hard criteria" (see screenshot below). This option shows the hard criteria that are attached to a job or job alert, but only if the checkbox is also checked in the configuration of the hard criterium (as was described in the section "How to create or edit hard criteria?"). Another option is to always add a specific hard criterium to the form (whether or not it is used in the job). Therefore, the section at the bottom of the application form can be used. By clicking the button "New Hard criterium usage", it is possible to link a hard criterium to the form. Note: if there are hard criteria filled in the section at the bottom of the screenshot below, the hard criteria in the job file will not be shown, regardless of the checkbox "Show hard criteria" being checked. For more information on forms, click here.


In the Textkernel matching functionality

When using Match hard criteria are used to query Textkernel Search. This way hard criteria defined on the job are matched against candidates who have these criteria filled on the form.



For prefilling hard criteria values and hard criteria levels based on the Textkernel Extraction result, synonyms can be defined. E.g. we can define synonym "jQuery" on hard criteria value "Javascript" by adding a related record with name "jQuery" to the hard criteria value. This means the Hard Critirium Synonym object has a filled lookup to the hard criteria value. In the same manner synonyms can be defined form hard criteria levels, with the difference that such a record will have a filled lookup to hard criteria level.

When a synonym is defined e.g. ""jQuery" on "Javascript" the forms prefills the hard criteria value "Javascript" when the Textkernel Extract! parsed skill "jQuery".

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  • Avatar
    Nancy Duiker

    Dit artikel vertelt me helaas niet wat de betekenis is van / hoe de weegfactor werkt. Je ziet bij criteria standaard een 1 of 2 staan. Wat kan ik hiermee?


  • Avatar
    Thom Hellendoorn

    Beste Nancy,

    De weegfactor werkt op basis van relevantie.

    - Stel, er zijn drie harde criteria, die allemaal weegfactor 1 hebben. Dan wegen ze allemaal voor 33,3% van het totaal mee.
    - Stel, er zijn vijf harde criteria, twee met weegfactor 1 en drie met weegfactor 2, dan weegt de harde criteria met weegfactor 1 voor 12,5% mee en de harde criteria met weegfactor 2 voor 25%.

    Met vriendelijke groet,

    Thom, Connexys Service Delivery

  • Avatar
    Thom Hellendoorn

    In what way do the weight values for hard criteria work?

    Weight values are based on the principle of relevancy.

    Example 1:
    - In case there is a number of three hard criteria, each with the weight valued at 1, they will each weigh for 33.3% of the 100% total.

    Example 2:
    - In this example we have 5 hard criteria. Two of those hard criteria have been given a weight of 1, the other three a weight of 2. The hard criteria with weight value 1 will each make up for 12,5% of the 100% total, whereas the hard criteria with weight value 2 will make up for 25% each.

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