This page gives you information of creating a Job and about the Job Detail page. The Homepage of Jobs gives the user also the possibility to create a New View to list the Jobs, and select thereby the fields to display.
We will also explain the function of the Sidebar with the CV dropzone on the Job layout.
Create a new Job
Creation of a new Job can be done in two ways, which is expressed in the following screenshot. The red blocks indicate the ways in which a new Job can be created with the Job Wizard.
A. Select the tab Jobs
B. Click on the button "New" or on Create New..." at the sidebar on the left side of the screen. Both ways will take you to the Job Wizard.
C. Select your desired Job template, the corresponding Organization (Department or Customer) and/or Type when available or needed. A Type is connected to an Application form, and thereby the corresponding page layout, workflow and e-mail templates.
Job templates prevent the recruiter from having to retype the Job requirements, Job profile, contact details, etc. For every related Job, the application provides the opportunity to create Job templates. The Job template can automatically fill in the the following fields:
- Job details (name e.g.)
- Job description (compensation and benefits text e.g.)
- Job requirements
- Hard Criteria
After creating a Job based on a Job template, it's possible to adjust specific information of the Job manually.
D. Click "Next" to go to the next page.
Make use of Job requirements to reduce the number of applications that need to be reviewed. Job Requirements can be shown on the application form as a question, where the answer can only be "Yes" or "No". It is used to determine whether a Candidate meets a specific Job requirement. There are 2 types of Job Requirements:
- Score based: Provides a positive or negative score based on the answers the applicant gives on Job Requirement questions. Determine the importance of a question in relation to the Job and enter that value (on a scale of 1 to 99) in the field "Weight". When more than one question is used, the sum of the scores will be provided as an overall score that can be used as an advice to reject or proceed the process with the Candidate. The higher the score, the better the compatibility with the Job profile.
- Knock-out checkbox: Questions that are configured as a knock-out, are used in case a Candidate needs to meet the requirement in order to proceed in the recruitment process. If the Candidate scores negative on that question, the scores on the other question are no longer taken into account, since the overall score will then be negative in every case. This implies that a negative score on this kind of question will automatically result in a so-called "knock-out" for the Candidate.
Hard Criteria can be used for Textkernel Search and Connexys Search to match the existing database of Candidates with the new Job in order to find a suitable Candidate for that position. So, it doesn't work with knock-out or scores like Job Requirements.
It also can be used for Job alerts, where registered persons can receive an email with Jobs that match their interests. Hard criteria are key terms like Career level or Language skills, based on which Jobs and Candidates can be matched. From release 9 it is possible to choose and search for the level of skills. More information about Hard Criteria can be found here.
Job Detail Page
Google Maps (1)
On the map you can see the location, country of the Job and Candidates (in case of a Job application). When there is an error see this article.
Related list hover links (2)
Hover the mouse over a related list hover link to give you a quick view of the corresponding related list. Click on a link, and you jump to the content of the related list instead of scrolling down the page.
First there are the Standard Salesforce buttons. Which one and the order are dependent of the configuration of the Job Object. Examples of these buttons are: Edit, Delete and Clone. This applies also for the Custom buttons. Click on the Custom buttons like "Connexys Candidate search" or "Textkernel Candidate Search" and these tabs will open, with the Hard Criteria filled in.
Job details (4)
Fields with information of the Job, like the internal name, language and status. When there are duplicate Job names, the creation date will be added to the name. Click on the button Edit or click on a field when you want to edit or to fill in this information. For example, to change The Record Type of the Job from Permanent Job into Temporary Job.
Your own career website (5)
When a checkbox is checked, the startdate is not in the future and the status of the Job is Open, the vacancy will be shown on your company website (internet) or other channels. The URL to the the website and application form are also here. It may also be that the intranet details can be found under the header Intranet.
Department & contacts (6)
Information of the Account were the Job is vacant, but also the responsible Contacts like the Hiring manager and Recruiter.
Job description (7)
Here you find the information that is often be used for the website, like the (external) Job name, description and Questionnaire.
Job Applications (8)
The records of the Candidates who applied. Click on the record and the corresponding Apply page will open.
Hard criteria (9)
In this example, three hard criteria are linked to this Job file. They indicate that this organisation is looking for a Candidate that has a Master's degree and 5 years of working experience. Furthermore, the Candidate must be willing to work full-time in Logistics / Transportation. All hard criteria have the same weight and are therefore seen as equally important. These hard criteria will be shown on the application form for Candidates to fill out (if enabled in "Forms"). In that case, applicants will be asked to indicate the value that is in line with their expectations and experiences for these hard criteria. Based on this, the recruiter can match the Job applications or Candidates in the database and find the best suiting Candidate(s) for this Job. The user can add more existing hard criteria to the Job by use of the button "Change hard criteria" at the top of the section.
Job adverts (10)
Publish Job adverts on your different Media channels.
Sent to suppliers (11)
When an organisation decides to use the option of distribute the Job to suppliers, the Connexys-application provides a filter opportunity to choose the suppliers that should receive the job. Filter options are "Kind of supplier", "Function category" and "Region". Based on these criteria a list of suppliers will be generated that can be selected to send an email with the Job a Candidate is requested for.
Job requirements (12)
See or add here the requirements and their value (in the field ''Weight'') of the Job.
See or add the translations of the Job that can be used for the website.
Notes & Attachments (14)
For internal use here you can add Notes or Files.
The administrator can enable the CV drop zone in the application